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NewWorks with QuickBooks — or without it

Your financial reports should finally make sense.

P&Ls that line up. Balance sheets that balance the way you'd explain the business. Reports that answer the question — not raise five new ones. We rebuild the chart of accounts underneath and show you exactly what changed, line by line — a chart that's yours to keep, in whatever system you run next.

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Read, never write·Reviewable diff·No accounting system required to try it

Account health score

Score breakdown

  • Structure: 100 out of 100 after cleanup
  • Naming: 100 out of 100 after cleanup
  • Coverage: 100 out of 100 after cleanup
  • Industry fit: 100 out of 100 after cleanup

Scores show the chart after cleanup. Real rubric output on template books, not customer results.

30-second tour

Mess in. Statements out.

Click any step, or let it cycle. Each panel is one beat of the loop — the full walkthrough is below.

Analyze

Start where your books actually are.

Liabilities in the assets column. Income tangled with equity. Numbering nobody can defend. We read the chart as-is and flag what's broken.

184 accounts · 23 issues
1010Operating cash$284,500
1200Accounts receivable$118,200
2400Line of creditLiability in Assets
1500Equipment$86,400
2010Accounts payable$28,400
4010Consulting income$842,000
3010Owner contributionEquity in Income
4015Consulting incomeDuplicate of 4010
5100SubcontractorsMis-coded payees
51101099 LaborMerge candidate
Health score
Good
Mis-sectioned4
Duplicates6
Suggested13
Why owners and firms trust it
Native to QuickBooks OnlineRead, never writeFree trial on template dataYou apply every change yourself
How it works

Five steps from a chart that grew by accident
to one that fits your business.

The whole loop is built for QuickBooks Online — no parallel spreadsheets, no agency hand-offs. We never write to QuickBooks: you review every change here, then apply it in QuickBooks yourself with a step-by-step guide that flags the irreversible steps first.

01Import
You give us
A CSV or Excel export of your QuickBooks chart — or an industry template
You get
Your chart of accounts, ready to analyze

Upload your QuickBooks chart, or start from a template.

Your QuickBooks file stays exactly as it was. The direct QuickBooks connection is coming soon, once Intuit approves our app.

ImportCSV or Excel
Chart export
from QuickBooks Online
C
ChartOfAccounts.ai
Analysis engine
Chart of accounts
184 accounts
✓
Detail types
as exported
✓
Sub-accounts
kept nested
✓
Imported. Your QuickBooks stays exactly as it was.
02Analyze
You give us
Nothing — we just read what we already have
You get
A Health Score, ranked findings, and the accounts each one affects

A Health Score that ranks what to fix first.

Every finding cites the exact rule it triggers — so you know which to skim and which to scrutinize.

Health analysisscanning · 184 accounts
Health score
Good
Demo books, scored by the real rubric before cleanup.
Structure
72
Naming
57
Coverage
66
Industry fit
40
✦Compared against structure, naming, coverage, and industry-fit checks.
03Optimize
You give us
A click to start the optimization
You get
Side-by-side diffs of every rename, reclassify, and merge

Preview the fix. Apply on your terms.

You decide which changes to make, and the apply guide flags irreversible merges and the closed-books check before anything touches QuickBooks.

Finding · #11 of 23proposal · demo data
Suggested restructure
Two accounts hold the same balance type. Merge subcontractor labor into one canonical line.
Before
-5100Subcontractors$48,200
-51101099 Labor$36,000
↓
After
+5100Subcontractor labor$84,200
CustomizeExportMerged · 2 accounts into 1
04Customize
You give us
Naming preferences, templates, and your own edits
You get
A chart that reads in your firm's voice, every time

Make it sound like your firm — not generic QBO.

Edit any account in the draft: its name, number, type, or parent. Add or delete accounts before you export.

Customize · draftautosaved · demo data
Account name
5100 ·
✦Your edit replaces the optimizer's name in the draft
Account type
Cost of Goods Sold
Detail type
Cost of labor - COS
Type change
Has balance — QBO may block this type change
Add, edit or delete any account
Add a sub-account, or move it under another parent
✦Draft saved. QuickBooks stays unchanged.
05Visualize
You give us
A final review of the proposed chart
You get
A clean chart and the income statement, balance sheet, and cash flow it produces

Preview the three statements before you commit.

Rendered against all three statements before you commit — then export the CSV and a step-by-step guide to apply it in QuickBooks yourself.

Demo Consulting · Q4 2025live · from CoA
For year ending Dec 31, 2025
Revenue
Consulting income - fixed fee$842,000
Consulting income - T&M318,420
Total revenue$1,160,420
Cost of services
Subcontractor labor - 109984,200
Direct project costs42,180
Total cost of services$126,380
Gross profit$1,034,040
Operating expenses(412,800)
Net income$621,240
Lines just restructured · all three statements update together
What you walk away with

A chart of accounts that fits your business —
and three statements to match.

Every change is a log entry. Every restructure flows through to the statements you present to clients. The whole job stays reviewable — import, review, edit, export.

65 → 100
before and after Health Score, on this demo chart
Plan
a reviewable plan you apply in QuickBooks yourself
Trace
every change rolls back to the source CoA
A clean CoA
Parent groupings, naming conventions, and detail types in line with your firm.
Three statements that read
A P&L, balance sheet, and cash-flow statement grouped for review.
A change log you can show
A record of every rename, reclassify, and merge.
Get early accessFull platform on template data · No card, no QBO connection required
Outcomes

What you get back
when the chart fits the business.

Cleaner books mean faster closes, fewer support loops, and partner reports without an asterisk. Every cleanup ships with the review trail attached.

Clean
Month-end review

Groupings that match how you'd explain the business to a banker.

Review
Proposals, never writes

The AI drafts the changes. You decide which to make, and you apply them in QuickBooks yourself.

Trace
Every change explained

Every rename, merge, and reclass keeps its before/after on the record.

See the diff before you change anything.

Check the changes with your accountant before you apply them in QuickBooks.

FAQ

What people ask before they start.

These five come up in nearly every conversation with a bookkeeper or owner kicking the tires.

How long does the initial scan take?+

The free trial loads immediately on template data. Scan time for your own chart depends on its size, and the app keeps the result reviewable before any change is applied.

Will ChartOfAccounts.ai change my books without permission?+

No — it can't. ChartOfAccounts.ai never writes to QuickBooks. Every restructure is staged as a finding you review, and applying the result is a step you do yourself in QuickBooks, with an exported CSV and a step-by-step guide. Your QBO file stays exactly as it was until you change it.

What industries does the benchmark cover?+

The Health Score checks for required industry accounts in 12 industries today: construction, restaurant, nonprofit, e-commerce, professional services, IT services / MSP, healthcare, legal, manufacturing, agriculture, retail, and landscaping. For any other industry, that one check is not run and not counted. The GAAP (Generally Accepted Accounting Principles) checks apply to every chart.

Can I run this for multiple clients?+

Yes. The firm dashboard is designed for charts from multiple QuickBooks companies under one ChartOfAccounts.ai account, with per-chart Health Scores and exportable reports.

What's the pricing?+

The free trial runs on template data — no card required. It lasts 7 days from the day your account is created and covers 3 runs. When you bring in your own books, Starter is $8/mo (500 credits) and Professional is $29/mo (2,000 credits). One analysis costs 10 credits; an optimization costs 90.

Start the free trial.
Then decide if it's worth $8.

The full platform, running on template data. No QuickBooks and no card — 7 days and 3 runs. When you're ready to clean your own books, plans start at $8/month.

Get early accessSee pricing
No card required·Cancel anytime·Plans from $8/month